New legislation came into force on the 25th May 2018, which focuses on the way we gather, handle, store and dispose of data on our pupils, parents, staff and alumni. We are working towards compliance of the new wider requirements.
St John's already takes great care of the information given to us so we are already well on the way. We have robust and secure systems for both our electronic and paper records.
We are changing a few of our systems in order to become fully compliant and give you the access that you are entitled to under the new legislation and will update this page as new things come on board. We ask you to bear with us and thank you for your continued support for the school during these changes.
Some of the changes that you will see include;
- Changes to forms
- Changes to the way we ask for permissions
- New privacy notices explaining in detail what we do with the information you provide us, what we use it for and who we share it with.
- The introduction of the new Parent App called Parent Lite App
We will be looking at all the forms we use in the school and amending them to make them compliant.
As a school we are required to collect certain information in order to carry out our core functions of providing education and ensuring the well-being and welfare of the children. We do this on the legal basis that we are required to as an authority and therefore require no further permission to do this. There are areas however where we do require your permission to use the information you have given us for activities other than our core functions. These include extra curricular activities and Parent Association events etc. For these additional activities we will seek your specific consent to use your information, this must be freely given, informed and unambiguous.
We have privacy notices (below) to explain in detail what information we will need from you, why it is needed, how it will be stored, who we share it with (if this is required) and how long it will be kept for.
Parent Lite App
Through the new legislation parents have enhanced rights regarding the information held on their child, these are explained in more detail in the newsletter at the bottom of this article. In order to meet these additional rights we have teamed up with SIMS who manage our pupil data to provide parents with the Parent Lite App, we are encouraging all parents to download the app when the invitation comes out shortly.
For further information on GDPR see the newsletter and consent form below